Linda Stachowiak Preschool Services Supervisor What is the Regional Preschool Partnership An agreement between three ISDs to coordinate GSRP in the 4 county service area with Midland County ESA serving as fiduciary and primary facilitator of the consortium ID: 581959
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Monitoring Local GSRPs
Linda StachowiakPreschool Services SupervisorSlide2
What is the Regional Preschool Partnership?
An agreement between three ISDs to coordinate GSRP in the 4 county service area with Midland County ESA serving as fiduciary and primary facilitator of the consortium
All consortium wide decisions made are upon approval of ECC from each ISDRegional Preschool Partnership advisory group meets regularly to help establish local policiesSlide3
Who is the in the Regional Preschool Partnership?
ECC
ECC
Preschool Services Supervisor
Intake Coordinator
Early Childhood Specialist
Contracted ECS x 5
ECC
GSC Director
GSC Director
GSC Director
27 GSRP & HS Providers for 87 Classrooms
Supported by…
Resource Center
Resource CenterSlide4
Communicating Expectations with ISD Partners
ISD consortium agreement addresses steps to ensure high quality programsRegional Professional Development
ECS SupportUsing data to inform instruction & monitor growth at a variety of levels TS Gold- 2 week checkpoint period three times a yearPQAK-2 follow up surveyECS & classroom teaching team yearly goalsSlide5
Communicating Expectations with Local Agencies or Districts
Request for Proposal for GSRP local competitionLocal agency or district sub recipient agreements requiring adherence
to the GSRP Implementation Manual and all standards in the Early Childhood Standards of Quality for Prekindergarten (ECSQ-PK). Professional Development Requirements:GSRP 101 for new program directorsRequire sub recipient to identify individual(s) responsible for processing intakes/applications to complete one day training offered by ISD to ensure each partner has an “Enrollment Specialist.” Slide6
Monitoring Local Agencies or Districts
Established systems that allow for continual monitoring
1. Central Intake ProcessISD (Intake Coordinator) predetermines eligibility based on age & resident district Head Start reviews all applications
Sub recipients then determine & report back:student eligibility (verified family income & risk factors)sliding fee scale
income eligible or free: Fsliding fee paying 10% of GSRP allocation: SF10.5 or SF10.1sliding fee paying 15% of GSRP allocation: SF15.5 or SF15.1
Programs report on each child via shared Google Doc or Drop
B
oxSlide7
Monitoring Local Agencies or Districts
2. MSDS reportingFall reporting period serves as check for:
students enrolled to match students in central intake system data base (ensures all students have been signed off by HS) number of slots allocated matches number of students enrolled Unused slots by fall MSDS reporting deadline go back to Regional Consortium pot for distribution for programs who need more slotsSlide8
3. Quarterly Request for Funds
monitor expenditures by reviewing supporting documentationSlide9
4. Coaching support from ECS team
ECS is in regular contact with classroom teachers throughout the year. While the ECS has a primary role of coach, in our consortium it is also understood that the ECS is to serve as an advocate for the children, teachers and overall program they support. If
they are aware of any issues that can not be or have not been resolved through coaching, they are to report these concerns to the Preschool Services Supervisor for further investigation5. Program Quality Assessment (PQA)
Lead Teacher
Spring 2013 PQA Form A Classroom Average
Spring 2013 PQA Form B Program Average
Learning Environment*
Daily Routine*
Adult Child Interaction*
Curriculum Planning & Assessment*
Parent Involvement & Family Services*
Staff Qualifications & Staff Development*
Program Management*
Suzie Q
3.72
4.42
3.56
3.42
3.9
4.4
4.60
4.00
4.57
Mary Moe
4.23
4.42
3.63
4.09
4.73
4.4
4.60
4.00
4.57
Local Average
(grouped by ISD service area)
3.86
4.13
3.61
3.72
4.09
4.21
4.47
3.49
4.26
Regional Average
(includes all ISDs in our consortium)
4.13
4.47
4.04
3.94
4.24
4.48
4.83
3.95
4.48Slide10
6. Preschool Services Supervisor enters all reporting information (budget, pre application, carry over report, etc.) into MEGS+
Allows for ISD to ensure information entered is accurate and not changed. Not as many cooks in the kitchen Slide11
Documenting Findings
Financial RequestsPQAAnything not in PQA follows citation process
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Program Citation DocumentationSlide13
Action Plan
Goal:
Specifics of what is needed to be in compliance with the GSRP Implementation Manual.
Action Steps:
What action will you plan to take to accomplish this goal(s)?
Support:
What support, if any, will you require to accomplish this goal(s)?
What support, if any, can the Regional GSRP Consortium provide?
Timeline:
When do you expect to see progress toward achieving this goal(s)?
**If goal is not achieved in the proposed time frame there is a risk of loss of funding.
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Holding Programs Accountable
PQA score (set minimum standards of 3.0 on form A & B)CitationBoth result in lower score on
rubric used in our local competitive process to award programs funding.Student record audit-return funding for improper enrollmentSlide15
Far from perfect… but you have to start somewhere!
Next steps…
Creating program binders to house supporting documentation to be updated each year. Will serve as tool to help the program administrator & ECS complete the PQA. At the end of the year, the binder will be scanned & stored electronically. Some documentation can be kept in the binder others will be updated yearly.
Establish a rotating schedule for full student record audits